The Advantages Of Renting A Professional Photocopier

Any business now operates in a competitive environment. Despite the advent of the Web, managing your documents remains crucial, not only at the digital level but also in terms of printing.


The activity of your business requires the printing of a large volume of documents, optimal printing speed at a controlled cost are all major issues for your business, all accompanied by a high quality of printing.

The machines have evolved considerably in recent years being connected to your company network and communicating with the different computers of your employees, playing, in particular, the role of a photocopier, scanner, fax, and printer.

This type of equipment can represent several thousand dollars in terms of investment without forgetting the price of consumables, paper, and maintenance.

Copier Rental

The first advantage of renting a printer is that it allows you to have recent equipment, at the cutting edge of technology, without necessarily having to buy it.

Technical Maintenance

We ensure the technical maintenance of your machine and the management of your IT equipment in order to optimize the performance of your printing equipment.

Renting a photocopier opens the door to tax advantages that conventional financing will not provide, with 100% financing of your investment. Knowing when to lease a copier versus buying is important for budgeting. In the process, you will preserve the cash flow of your company, to the extent that you invest without drawing on your equity or without resorting to a bank loan.

The other advantage lies in the fact that via a rental, you do not have to advance the VAT. The payment, as well as the recovery of the latter, is spread overtime over the payment of the rents.

Tax Benefit

Whether it is a rental, a rental with an option to buy the copier, you guarantee the mastery of your accounting.

Why? Because the rents are deducted from the corporate tax since these are professional charges, which optimize the taxation of your business. By using a rental, you preserve your debt capacity.

With us, you can also consider different copier rental configurations:

  • A classic rental contract, with no purchase option.
  • A rental contract with an option to buy from you: allowing you to buy the copier at the end of the rental period.
  • A rental contract with an option to purchase from us: we also undertakes to buy back your copier at an amount greater than the residual value of your copier.
  • A rental contract with maintenance: whether it is the normal maintenance of the copier or the replacement of defective parts or the loan of a replacement copier in the event of a breakdown.


If you need professional printing equipment for your business, renting is certainly a relatively flexible and optimal solution insofar as it guarantees you state-of-the-art equipment, optimal management of your professional expenses, and technical maintenance of your fleet. Printing provided by the company that rents the equipment to you.

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Buying Or Renting A Printer? Professionals, What You Should Choose!

An essential element of the activity of a company, the professional printer, or the copier, the photocopier is a strategic material whose unavailability in the event of breakdown damages the productivity of the collaborators.

For your reading comfort and the fluidity of this article, we will use the terms copiers, photocopiers, and printers interchangeably since the purchase and rental issues arise in the same way for each of these devices. But if you want to become unbeatable on the terms of the printing sector, we advise you to read our glossary of printing materials. Enough to dry your supplier at the next appointment!

First of all, call on a professional dealer!

A common mistake is to want to do without this intermediary by dealing directly with the supplier of professional printers.

This is an ill-advised option because only a professional multi-brand distributor can:

  • Understand all of your needs and constraints and therefore guide you through the wide variety of equipment that has become highly technological
  • Advise in all impartiality; therefore, guide you among the different brands and models available according to your needs (black and white, specific formats…)
  • Obtain substantial reductions from manufacturers due to the volumes purchased and contracts signed with them

By calling upon a professional distributor, the maintenance contract of the copier will obviously be concluded with this one.

Only one precaution: check the financial health of the distributor, his seniority and his reputation (social networks are very effective for this) so as not to suffer a breach of contract in the event of cessation of activity as well as the guarantees provided. If, unfortunately, this situation should occur.

If you are planning to overhaul your document management, you can also consider entrusting this other service to your print supplier. In this case, a dealer with this dual competence should be chosen.

In order to equip their business with a professional printer, many managers are asking the thorny question of buying or renting.

These two options each have advantages and disadvantages listed below.

Purchase of a printer, photocopier

  • Cost generally lower than that of the rental. This solution is economical on the condition of not pulling on the rope, therefore accepting the need to renew your equipment every 3 to 4 years (optimal use cycle of a copier )
  • The company has new equipment, covered by a one or two year warranty, which greatly limits the risk of breakdown and therefore business interruption. An extension must be added to this guarantee to cover the four years
  • The company preserves its financial independence by avoiding being bound by a rental contract for photocopier rental.


Renting or buying a copier is a thorny issue on which only an expert can advise.

Flexibility, control of the budget, and the possibility of benefiting from recent technologies are, with fiscal interest, the great advantages of leasing. Conversely, the generally lower cost and financial independence are the arguments in favor of buying a photocopier.…

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How to Choose a Digital Copier For Your Business

Office productivity and efficiency have increased over the years as technology has advanced. Instead of having both a printer and a copier to work, you get a solid combination of the two, with the addition of other features.

Features to consider

Before making a decision, it is a good idea to compare the models by examining their main features. This will help you determine the features you need and find out what accessories and software are available.

Printing speed

Print speed is one of the most crucial specifications to consider when choosing a copier. The printing speed is often indicated on the specification sheets in the form “ppm” for pages per minute. You will want to find a printer fast enough to keep your workflow running smoothly. If you don’t print in large volumes, lower speed will suit your business. We recommend a minimum of 25 to 30 ppm for micro businesses and a minimum of 45 to 50 ppm for SMEs with average printing needs.

Paper capacity

You will find the paper capacity (often called “tray” or “cassette”) of a printer on its technical sheet, as well as the paper sizes on which it can print. We recommend that you find an A3 or A4 copier for an SME. A3 machines can use 11.7 x 16.5-inch paper and A4 machines 8.3 x 11.7 inches. The most common machines will be one of these two types. The best choice depends on the type and size of paper you use the most.


Production printers have very different graphics specifications than desktop printers. On production printers, a resolution of 2400 x 2400 dpi is standard, and color management is essential. Office printers mainly used for Word documents have much lower resolutions. If you are not sure what level of graphics you need, contact a representative of the copier brand you are considering, and explain what you will be using the printer for; they should be able to recommend a model that fits your needs and budget.

Inkjet vs. laser

Whether you need to buy an inkjet printer or a laser printer depends, again, on the needs of your business. An inkjet printer is the most advantageous and economical options for companies that do not carry out a high volume of print jobs or print only a few pages at a time. It is also the best solution for companies requiring color printing and high-quality images, such as media companies, marketers, and real estate agencies. Companies with limited space may also prefer inkjet printers because they are smaller and more portable than laser printers.

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