How to Choose a Digital Copier For Your Business

Office productivity and efficiency have increased over the years as technology has advanced. Instead of having both a printer and a copier to work, you get a solid combination of the two, with the addition of other features.

Features to consider

Before making a decision, it is a good idea to compare the models by examining their main features. This will help you determine the features you need and find out what accessories and software are available.

Printing speed

Print speed is one of the most crucial specifications to consider when choosing a copier. The printing speed is often indicated on the specification sheets in the form “ppm” for pages per minute. You will want to find a printer fast enough to keep your workflow running smoothly. If you don’t print in large volumes, lower speed will suit your business. We recommend a minimum of 25 to 30 ppm for micro businesses and a minimum of 45 to 50 ppm for SMEs with average printing needs.

Paper capacity

You will find the paper capacity (often called “tray” or “cassette”) of a printer on its technical sheet, as well as the paper sizes on which it can print. We recommend that you find an A3 or A4 copier for an SME. A3 machines can use 11.7 x 16.5-inch paper and A4 machines 8.3 x 11.7 inches. The most common machines will be one of these two types. The best choice depends on the type and size of paper you use the most.


Production printers have very different graphics specifications than desktop printers. On production printers, a resolution of 2400 x 2400 dpi is standard, and color management is essential. Office printers mainly used for Word documents have much lower resolutions. If you are not sure what level of graphics you need, contact a representative of the copier brand you are considering, and explain what you will be using the printer for; they should be able to recommend a model that fits your needs and budget.

Inkjet vs. laser

Whether you need to buy an inkjet printer or a laser printer depends, again, on the needs of your business. An inkjet printer is the most advantageous and economical options for companies that do not carry out a high volume of print jobs or print only a few pages at a time. It is also the best solution for companies requiring color printing and high-quality images, such as media companies, marketers, and real estate agencies. Companies with limited space may also prefer inkjet printers because they are smaller and more portable than laser printers.